2. Task 5.1 - create a person (professional)

Essential guide

It is recommended that you read the essential guide prior to completing the task.

Person guide

The Person content type is used to display a biograph page, most commonly for staff. People can be grouped into Teams and listed in the Staff Directory.

People can be manually added on the site, or imported automatically from authorative central data.

Imported data must be updated at its source of origin to feed through to UQ Drupal.

Step 1

In the administration menu, go to Content > Add content > Person.

select person from the add content menu options

Step 2

The edit screen displays.

  1. Display name - Full name and title as preferred for publication. e.g. Mr John Citizen
  2. Firstname - Used in the page url
  3. Surname - Used in the page url
  4. Postnominal

first 4 fields in person page

  1. Position - Paragraph containing multiple fields. A person can have multiple positions.

Add position button

The Position fields display.

Organisation ID
Organisation Title
Position Title - Imported from Aurion.
Staff group - Optional. Groups staff by type for filtering in the Staff Directory
Fax - Imported from UQ Researchers

position fields

To add additional positions, click Add another Position.

  1. Email - Imported from the primary email field in Webprism.

enter the email address

  1. Areas of responsibility

Areas of responsibiliity

  1. Biography - Imported from UQ Researchers.


  1. Photo - See profile picture guidance for advice. Imported from UQ Researchers for UQ staff.

image of browse button to upload an image

  1. UQ Username

blank UQ username field

  1. UQ Researcher ID - Optional. Allows a link to the profile on UQ Researchers
  2. Research profile is public - If ticked, and a UQ Researcher ID is provided, the link to the profile will display on the Person page.
  3. Is a supervisor - If ticked, a paragraph is inserted in the page to provide a link to view current and completed supervisions on UQ Researchers.
  4. eSpace Author ID - Optional. If provided, an automated feed of publications for that author will display on the Person profile page.

position fields linking to UQ researchers and eSpace

  1. Research Area - select the research area that the researcher works in.  The research areas are added as terms to the Research area vocabulary.  A Site coordinator can add a term to a vocabulary. For further information about terms and vocabularies, review Taxonomy.

Research area selection drop-down

  1. URL path settings - a friendly URL is generated automatically if the tick box remains ticked.

URL path settings

  1. Revision Information - if create new revision remains ticked, a new version of the basic page is saved each time. The versions are accessible from the revisions tab.

revision information

  1. Meta tags

Meta tags

  1. Authoring Information - The information of the author is recorded. After the basic page is saved, the "authored on field" is updated.

authoring information

  1. Publishing Options - Click the tab Publishing options to finalise the publishing settings.
    To publish - The published field is automatically ticked. Keep it tick to publish
     To create a draft - untick published to save as a draft.

publishing options

  1. Save - Click Save to update the person content type.

UQ Researcher & eSpace ID

Finding a UQ Researcher ID

  1. Go to http://researchers.uq.edu.au and search for the reseacher.
  2. The researcher's profile page displays. The UQ Researcher ID appears at the end of the URL:
    https://researchers.uq.edu.au/researcher/{UQ Research ID}

Finding an eSpace author ID

  1. Go to http://espace.library.uq.edu.au and search for the author.
  2. A list of publications by that author displays.
  3. Click on the name of the author in one of the results to view results for specifically that author. The eSpace ID appears at the end of the URL:
    http://espace.library.uq.edu.au/list/author_id/{eSpace ID}

The feed of publications from eSpace is cached on Drupal websites for 1 hour for performance reasons.

Task instructions

Create a person content type and follow the numbered actions below to populate the fields for a professional staff member before publishing.

  • Refer to the Person guide, if required, to create a person.

You can save your unpublished person content type at any time by clicking Save.

1. Display name field

Enter the display name in the following format: Title, name and surname

display name field

2. Firstname field
Enter the first name

first name field

3. Surname field
Enter the surname

surname field

4. Postnominal field
Enter the postnominal if applicable e.g Order of Australia

post nominal field

5. Position 

  • Organisation ID field
    Enter the orgnisation ID, e.g 22
  • Organisation Title field
    Enter the organisation title e.g Information Technology Services
  • Position title field
    Enter the position title 
  • Staff group field
    Select the appropriate staff group.
  • Phone field
    Enter the information
  • Fax field
    Enter the information
  • Email field
    Enter the information

9. Body field - write a description or copy and paste the shaded text in the field.
Body - Suspendisse vel elit eu urna suscipit consequat vel sed nunc. Nunc eget lectus nec velit ullamcorper suscipit. Donec congue augue vel tincidunt varius. Aliquam efficitur lacus nulla, viverra fermentum sapien rhoncus a. Lorem ipsum dolor sit amet, consectetur adipiscing elit.

body field

10. Photo 
Upload an image of at least 240px X 240px.

photo field

11. UQ username field
Enter the username. It is not displayed on the profile when published.

UQ username field

12. Publishing options
Publish the person content type