In 2014, ITS began a process of transforming UQ’s web and digital presence - through a combined effort of development, design and content transformation. We are consolidating our websites and online information into key centralised websites - my.UQ (Current students), Current staff and Campuses. The centralised websites make it easier for users to find the information they need.

2. Migrating to a centralised website

Content from many UQ websites is being migrated into one of our centralised websites, helping us provide a consolidated view of UQ, and decommission standalone sites. Some websites are not appropriate for consolidation, and will remain stand-alone websites.

If you manage a website that you believe could be consolidated into a centralised site, please contact the ITS Web Services team and we can discuss the options with you.

If it is determined that your website should be consolidated into a centralised site, ITS follows a defined process for the content migration.

Content migration process

A content migration project is a collaborative effort between the website owner (organisational unit) and ITS.

The project team is usually made up of the following:

Within ITS:

  • Senior web coordinator
  • Web content producers

Within the organisational unit:

  • Senior stakeholder
  • Primary liaison
  • Subject-matter experts

Key activities

There are several key activities and milestones that form part of content migration projects:

  1. Kick-off meeting
  2. Outline a project plan
  3. Audit content to determine what needs to be migrated
  4. Estimate the scope of content and timeframes needed for content development
  5. Outline information architecture (site structure and navigation)
  6. Rewrite content according to UQ style and web best practices
  7. Organisational unit review for factual accuracy and content approval
  8. Launch content on centralised website
  9. Apply redirects from the old site, to avoid users encountering broken links
  10. Decommission the old site

We will collaboratively work with you throughout the migration project. Scheduling in a content migration project is dependent on the priorities and resources of both ITS and your organisational unit.