The Person content type is used to display a biograph page, most commonly for staff. People can be grouped into Teams and listed in the Staff Directory.

People can be manually added on the site, or imported automatically from authorative central data.

Imported data must be updated at its source of origin to feed through to UQ Drupal.

Step 1

In the administration menu, go to Content > Add content > Person.

select person from the add content menu options

Step 2

The edit screen displays.

  1. Display name - Full name and title as preferred for publication. e.g. Mr John Citizen
  2. Firstname - Used in the page url
  3. Surname - Used in the page url
  4. Postnominal

first 4 fields in person page
 

  1. Position - Paragraph containing multiple fields. A person can have multiple positions.

Add position button
 

The Position fields display.

Organisation ID
Organisation Title
Position Title - Imported from Aurion.
Staff group - Optional. Groups staff by type for filtering in the Staff Directory
Phone
Fax - Imported from UQ Researchers

position fields

To add additional positions, click Add another Position.

  1. Email - Imported from the primary email field in Webprism.

enter the email address
 

  1. Areas of responsibility

Areas of responsibiliity
 

  1. Biography - Imported from UQ Researchers.

Biography
 

  1. Photo - See profile picture guidance for advice. Imported from UQ Researchers for UQ staff.

image of browse button to upload an image
 

  1. UQ Username

blank UQ username field
 

  1. UQ Researcher ID - Optional. Allows a link to the profile on UQ Researchers
  2. Research profile is public - If ticked, and a UQ Researcher ID is provided, the link to the profile will display on the Person page.
  3. Is a supervisor - If ticked, a paragraph is inserted in the page to provide a link to view current and completed supervisions on UQ Researchers.
  4. eSpace Author ID - Optional. If provided, an automated feed of publications for that author will display on the Person profile page.

position fields linking to UQ researchers and eSpace
 

  1. Research Area - select the research area that the researcher works in.  The research areas are added as terms to the Research area vocabulary.  A Site coordinator can add a term to a vocabulary. For further information about terms and vocabularies, review Taxonomy.

Research area selection drop-down
 

  1. URL path settings - a friendly URL is generated automatically if the tick box remains ticked.

URL path settings
 

  1. Revision Information - if create new revision remains ticked, a new version of the basic page is saved each time. The versions are accessible from the revisions tab.

revision information
 

  1. Meta tags

Meta tags
 

  1. Authoring Information - The information of the author is recorded. After the basic page is saved, the "authored on field" is updated.

authoring information
 

  1. Publishing Options - Click the tab Publishing options to finalise the publishing settings.
    To publish - The published field is automatically ticked. Keep it tick to publish
     To create a draft - untick published to save as a draft.

publishing options
 

  1. Save - Click Save to update the person content type.

Finding a UQ Researcher ID

  1. Go to http://researchers.uq.edu.au and search for the reseacher.
  2. The researcher's profile page displays. The UQ Researcher ID appears at the end of the URL:
    https://researchers.uq.edu.au/researcher/{UQ Research ID}

Finding an eSpace author ID

  1. Go to http://espace.library.uq.edu.au and search for the author.
  2. A list of publications by that author displays.
  3. Click on the name of the author in one of the results to view results for specifically that author. The eSpace ID appears at the end of the URL:
    http://espace.library.uq.edu.au/list/author_id/{eSpace ID}

The feed of publications from eSpace is cached on Drupal websites for 1 hour for performance reasons.

  1. Display name
  2. Position title
  3. Organisation title
  4. Telephone
  5. Email
  6. UQ Researcher profile link
  7. Profile image
  8. UQ Researcher biography
  9. Areas of responsibility
  10. Supervision block linking to UQ Researchers
  11. eSpace publications
  12. Research areas

Person display layout

How does it work?

  • Provide your organisation unit ID.
  • A number of profiles of the staff who have a position in your organisation unit will be created on the site. Casual and part-time staff can be ignored at your request.
  • A daily import will be triggered automatically every night to ensure the profiles on the website are kept up to date.

If you wish to import person profiles to your sites, please send your request to webservices@uq.edu.au.

Where does the data come from?

The data comes from the UQ HR system. All imported data will be locked and cannot be overridden. If you wish to update any personal or position details, please contact HR to update the corresponding staff record.

Can I still use custom profiles on my site?

Yes. If you wish to create a custom profile for your staff, please unpublish (not remove) the imported profile to ensure no duplicated profiles are published at the same time. Any profile which is created manually will not be overridden by the daily import.

Any removed profiles will be re-created during the daily import, therefore we recommend you to unpublish instead of deleting the imported profile if you wish to replace an imported profile with a custom created profile.